Google Docs – A Web Based Word Processor

Google Docs is a remarkable tool that is very similar to Microsoft Office.  It allows the user to create word documents, spreadsheets, and slideshow presentations.  You can even save the documents with Microsoft Office extensions so that the files are compatible with the Microsoft Office Suite.  Users can also import Microsoft Office content and Adobe pdf’s as well.  Users have the ability to format their documents and there is a spell check feature. 

The beauty of Google Docs is that unlike desktop word processors, users can access their documents from any computer with internet access.  The documents are saved to Google’s servers, so there is no need to worry about storage devices.  The documents are automatically saved continuously; therefore, the user will never loose data.  After creating a document the user can keep it private, publish it as a Web page, email it, or share it on blog.

With Google Docs groups have the ability to work collaboratively on documents.  Different users can work simultaneously on the same the document.  If the user chooses to share the document with others, the user can adjust the privacy settings depending on the level of access desired.  Additional users can be added as viewers, which would allow them read only access, or added as collaborators, which would give them full edit rights.  There is also an option for collaborators to add other collaborators.  Up to 200 collaborators and viewers can be added to any document; however, only 10 users can access the document at the same time.  Each document will contain a Revisions tab that will list all of the versions of the document.  That way if a collaborator makes an unwanted change or mistake, the document can be reverted back to an earlier version.

Google lists several ways that teachers can incorporate Google Docs in the classroom:

·         Promote group collaboration and creativity by having your students record their group projects together in a single doc.

·         Keep track of grades, attendance, or any other data you can think of using an easily accessible, always available spreadsheet.

·         Facilitate writing as a process by encouraging students to write in a document shared with you. You can check up on their work at any time, provide insight and help using the comments feature, and understand better each students strengths.

·         Create quizzes and tests using spreadsheets forms, your students' time stamped answers will arrive neatly ordered in a spreadsheet.

·         Encourage collaborative presentation skills by asking your students to work together on a shared presentation, then present it to the class.

·         Collaborate on a document with fellow teachers to help you all track the status and success of students you share.

·         Maintain, update and share lesson plans over time in a single document.

·         Track and organize cumulative project data in a single spreadsheet, accessible to any collaborator at any time.

These are just some of the many ways that Google Docs can be utilized by educators.  Google Docs is a very high-quality application that has the potential to be beneficial to everyone in some way.  To use Google Docs a user must first register.  However, if you already have a gmail account, you can start using Google Docs today.  Simply go to https://docs.google.com and login.